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Main activities
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Sub-activities
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Expected results
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WP1. Identification of current situation
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1.1 Analysis of higher education student management systems in Romania
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Elaboration of an expert panel comprising the chief secretaries of the universities
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R 1.1 Methodological framework for system analysis at national and European level
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Elaboration of the analysis methodological framework
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Performance of the analysis
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R 1.2 Report concerning the national current status of the student management system
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Report elaboration
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1.2 Identification of good practice examples at European level
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Establishment of an international group of experts
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R 1.3 The report, with emphasis on the critical elements of system development and implementation
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Elaboration of the analysis methodological framework
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Performance of the analysis
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Elaboration of the report, with emphasis on the critical elements of system development and implementation
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1.3 Analysis of national and European strategic guidelines regarding the need for a national student management system
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Establishment of a national consultation council
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R 1.4 Report on national and European strategic guidelines concerning the need for a national student management system
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Organisation of discussion sessions
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Elaboration of strategic and administrative requirements
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1.4 Organisation of a results presentation conference
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Main activities
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Sub-activities
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Expected results
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WP2. Design of the IT system
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2.1 Defining the specifications of the IT student management system based on system analysis results
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Establishment of a working group comprising representatives of universities, central administration institutions, and integrated IT systems specialists
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R 2.1 Operational requirements for the National Student Enrollment Registry
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Interpretation of results
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Elaboration of IT system specifications
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2.2 Defining the IT system model
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Elaboration of model structure and functions in compliance with the specifications
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R 2.2 Technical and functional system specifications
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Identification of requirements for implementation of authentication and certification system (based on electronic signature)
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Defining the database structures to be used within the National Student Enrollment Registry
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1.3 Analysis of national and European strategic guidelines regarding the need for a national student management system
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Establishment of a national consultation council
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R 1.4 Report on national and European strategic guidelines concerning the need for a national student management system
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Organisation of discussion sessions
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Elaboration of strategic and administrative requirements
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2.3 Defining the administrative requirements for implementation of the IT system at national and university level
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R 2.3 Procurement data sheet
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2.4 Elaboration of the terms of reference for the IT application and organisation of tender
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R 2.4 Terms of reference
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Main activities
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Sub-activities
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Expected results
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WP3. Development of the IT system
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3.1 Creation of the IT application for the national student management system
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Installation and organisation of the infrastructure services
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R 3.1 The IT application for the national student management system
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Creation of the database structures
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Application programming
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Elaboration of web interfaces and authentication modules
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Implementation of digital signatures for data authentication and certification
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3.2 Basic reporting within the system, with participation of key university centres
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Defining the basic reporting data subset
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R 3.2 Basic reporting within the system
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Programming and creation of reporting and interrogation patterns
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Student data entry
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Generation and validation of report correctness
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3.3 Implementation of complete system facilities and connection of participant universities
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Basic reporting extension
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R 3.3 Complete system reports
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System access configuration
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Student data entry
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Elaboration of complete reports
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Elaboration of final system implementation report
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3.4 Organisation of a national conference for dissemination of results and system launching
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Main activities
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Sub-activities
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Expected results
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WP4. System extension
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4.1 Extension of system functions
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Defining the types of beneficiaries
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R 4.1 the extended modules of the application
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Defining and programming specific reports
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Translation of web interface into EU official languages (eng., fr., germ., it.)
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4.2 Creation of connection interfaces
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Programming of web interfaces that allow authentication by specific electronic methods
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4.2 Interface extended facilities
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Programming a public keys and electronic signature system
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Main activities
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Sub-activities
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Expected results
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WP5. Training and practice
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5.1 Training for system operators and administrators
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Elaboration and printing of system administration manuals
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R 5.1 System operation materials for training of trainers
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Organisation of workshops for a group of trainers (approx. 15-20 persons)
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5.2 Training for system users
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Elaboration and dissemination of user documentation
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R 5.2 System operation training materials
R 5.3 Users information documentation
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Organisation of workshops for a group of trainers (approx. 15-20 persons)
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Organisation of workshops (approx. 8-10) in the training centers of the national development regions
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Organisation of information conferences (approx. 1-2 events) for the beneficiaries of the system
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Main activities
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Expected results
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WP6. Maintenance and improvement of the IT system
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6.1 Continuous technical assistance to users / participants to the National Student Enrollment Registry
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R 6.1 Feed-back reports
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6.2 Continuous improvement of system functions by implementation or modification of functions according to users’ requirements
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R 6.2 Development reports concerning the continuous system improvement
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Main activities
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WP7. Management
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7.1 Coordination and monitoring of activities
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7.2 Organisation of result dissemination events
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7.3 Elaboration and submission of reports to the financing authority
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7.4 Ensurance of financial-accounting and project procurement management
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7.5 Ensurance of project development administrative support
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7.6 Work groups management
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Main activities
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Expected results
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WP8. Communication
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8.1 Development of project visual identity and communication strategy
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R 8.1 Project communication strategy
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8.2 Efficient use of communication channels in order to ensure participation of all beneficiaries
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8.3. Information of decision making factors, university communities and civil society with regard to the project results
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R 8.2 Project results information documentation
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