Implementation schedule

Description of the implementation schedule

 

Identification of current situation of Romanian higher education system in view of selecting the optimum solution for the development and implementation of  a national integrated student management IT system.  



Main activities

Sub-activities

Expected results

WP1. Identification of current situation

1.1 Analysis of higher education student management systems in Romania

 

 

 

 

 

Elaboration of an expert panel comprising the chief secretaries of the universities

R 1.1 Methodological framework for system analysis at national and European level

Elaboration of the analysis methodological framework

Performance of the analysis

R 1.2 Report concerning the national current status of the student management system

Report elaboration

1.2 Identification of good practice examples at European level 

Establishment of an international group of experts

R 1.3 The report, with emphasis on the critical elements of system development and implementation 

Elaboration of the analysis methodological framework

Performance of the analysis

Elaboration of the report, with emphasis on the critical elements of system  development and implementation

1.3 Analysis of national and European strategic guidelines regarding the need for a national student management system

Establishment of a national consultation council

R 1.4 Report on national and European strategic guidelines concerning the need for a national student management system

Organisation of discussion sessions

Elaboration of strategic and administrative requirements

1.4 Organisation of a results presentation conference

 

 

   

Main activities

Sub-activities

Expected results

WP2. Design of the IT system

2.1 Defining the specifications of the  IT student management system based on system analysis results

Establishment of a working group comprising representatives of universities, central administration institutions, and integrated IT systems specialists

R 2.1 Operational requirements for the National Student Enrollment Registry

Interpretation of results

Elaboration of IT system specifications

2.2 Defining the IT system model

Elaboration of model structure and functions in compliance with the specifications

R 2.2 Technical and functional system specifications

Identification of requirements for implementation of authentication and certification system (based on electronic signature)

Defining the database structures to be used within the National Student Enrollment Registry

1.3 Analysis of national and European strategic guidelines regarding the need for a national student management system 

Establishment of a national consultation council

R 1.4 Report on national and European strategic guidelines concerning the need for a national student management system

Organisation of discussion sessions

Elaboration of strategic and administrative requirements

2.3 Defining the administrative requirements for implementation of the IT system at national and university level

R 2.3 Procurement data sheet

2.4 Elaboration of the terms of reference for the IT application and organisation of tender

R 2.4 Terms of reference

     

Main activities

Sub-activities

Expected results

WP3. Development of the IT system

3.1 Creation of the IT application for the national student management system

Installation and organisation of the infrastructure services

R 3.1 The IT application for the national student management system

Creation of the database structures

Application programming 

Elaboration of web interfaces and authentication modules

Implementation of digital signatures for data authentication and certification

3.2 Basic reporting within the system, with participation of key university centres

Defining the basic reporting data subset

R 3.2 Basic reporting within the system

Programming and creation of reporting and interrogation patterns

Student data entry

Generation and validation of report correctness

3.3 Implementation of complete system facilities and connection of participant universities

Basic reporting extension 

R 3.3 Complete system reports

System access configuration

Student data entry

Elaboration of complete reports

Elaboration of final system implementation report

3.4 Organisation of a national conference for dissemination of results and system launching

 

   

Main activities

Sub-activities

Expected results 

WP4. System extension

4.1 Extension of system functions

Defining the types of beneficiaries

R 4.1 the extended modules of the application

Defining and programming specific reports

Translation of web interface into EU official languages  (eng., fr., germ., it.)

4.2 Creation of connection interfaces

Programming of web interfaces that allow authentication by specific electronic methods

4.2 Interface extended facilities

Programming a public keys and electronic signature system 

 

 

 

Main activities

Sub-activities

Expected results

WP5. Training and practice

5.1 Training for system operators and administrators

Elaboration and printing of system administration manuals

R 5.1 System operation materials for training of trainers

Organisation of workshops for a group of trainers (approx. 15-20 persons)

5.2 Training for system users

Elaboration and dissemination of user documentation

R 5.2 System operation training materials
R 5.3 Users information documentation

Organisation of workshops for a group of trainers (approx. 15-20 persons)

Organisation of workshops (approx. 8-10) in the training centers of the national development regions

Organisation of information conferences (approx. 1-2 events) for the beneficiaries of the system

 

 

 

Main activities

Expected results  

WP6. Maintenance and improvement of the IT system

6.1 Continuous technical assistance to users / participants to the National Student Enrollment Registry

R 6.1 Feed-back reports

6.2 Continuous improvement of system functions by implementation or modification of functions according to users’ requirements

R 6.2 Development reports concerning the continuous system improvement

     

Main activities

 

WP7. Management

7.1 Coordination and monitoring of activities

7.2 Organisation of result dissemination events

7.3 Elaboration and submission of reports to the financing authority

7.4 Ensurance of financial-accounting and project procurement management

7.5 Ensurance of project development administrative support

7.6 Work groups management

     

Main activities

Expected results

WP8. Communication

8.1 Development of project visual identity and communication strategy

R 8.1 Project communication strategy

8.2 Efficient use of communication channels in order to ensure participation of all beneficiaries 

 

8.3. Information of decision making factors, university communities and civil society with regard to the project results

R 8.2 Project results information documentation

         

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



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